The Passenger Location Card is a standard international document introduced in the event of an epidemic risk. Please remember - when filling out the Passenger Location Card, it is all about the safety of us, our relatives and all the people with whom we had contact. Let us be guided by responsibility, regardless of who we are, what we do, what position we hold.
Passengers' Location Cards (Q&A)

Why is the Passenger Location Card so important?

In the event that an infected person is on board the airplane, the Passenger Location Card will allow you to quickly reach people who have traveled with him/her, which in turn will help limit the rapid spread of the virus.

On whose behalf and why Passenger Location Cards were introduced?

In accordance with art. 1 point 1 of the Act of 14 March 1985 on the State Sanitary Inspection (Journal of Laws of 2019, item 59), the State Sanitary Inspection is established to carry out public health tasks, in particular by supervising hygiene conditions environment to protect human health from the adverse effects of environmental harmfulness and nuisance, preventing the emergence of diseases, including contagious and occupational diseases.

The scope of activities of the State Border Sanitary Inspector in Warsaw in the field of preventing and combating infectious diseases includes, among others sanitary supervision of passenger traffic at airports (Article 5 point 6 in connection with Article 10 paragraph 1 point 4 of the Act on the State Sanitary Inspection).

What documents govern the Passenger Location Card and is it compulsory to complete it?

The obligation to use the Passenger Location Card results directly from Annex 9 "International Standards and Recommended Practices" being the implementation of art. 37 of the Convention on International Civil Aviation, signed in Chicago on December 7, 1944 (Journal of Laws of 1959, item 212, as amended).

The State Border Sanitary Inspector in Warsaw operates on the basis of art. 32 and 32a of the Act of 5 December 2008 on preventing and combating infections and infectious diseases in humans (Journal of Laws of 2019, item 1239, as amended). Bearing in mind the well-being of all passengers - and to prevent the danger of the spread of an infectious disease that poses a threat to public health - the State Border Sanitary Inspector in Warsaw, in connection with the need to prepare the necessary data for analysis for the needs of an epidemiological inquiry, has the right to request the Passenger Location Card questionnaire.

Who is the administrator of personal data?

The administrator of passenger personal data is the State Border Sanitary Inspector in Warsaw as a public administration body which, in the interests of the good of each person whose personal data must be obtained, applies the personal data protection guarantee under Regulation 2016/679 General Data Protection Regulation (GDPR).

The State Border Sanitary Inspector in Warsaw will have such data for a period of 14 days, after which personal data will be destroyed. The information clause is placed on the website of the Border Sanitary and Epidemiological Station in Warsaw

Why is there no information on GDPR on Passenger Location Cards?

In accordance with art. 6 point 1 of the Act of May 10, 2018 on the protection of personal data (Journal of Laws of 2019, item 1781), the said Act and Regulation 2016/679 (GDPR) shall not apply to the processing of personal data by finance sector entities public (which is a public administration body - the State Border Sanitary Inspector in Warsaw) to the extent that this processing is necessary to carry out tasks aimed at ensuring national security, one of whose components is the individual and collective protection of citizens against threats to their lives and health (health protection in the context of recognizing and counteracting health security threats). In the context of obtaining personal data through the use of a tool which is the Passenger Location Card, it should be indicated that this is an action in accordance with art. 6 clause 1 lit. c-d of Regulation 2016/679 (GDPR).

During the flight, the Passenger Location Card was handed out for completion, but no one collected it after completing it. Why? What to do next?
This happens when Passenger Location Cards were distributed on board an aircraft that was not covered by such activities in accordance with the guidelines of the Chief Sanitary Inspector. It was for such cases that special boxes for Passenger Location Cards, which were not collected on board the aircraft, were set up at the airport. The boxes are located: in two places in the transit zone (near LOT Transfer Center Schengen and Non-Schengen) and at the exits from baggage claim 1 and 2 (at the Customs Control point). All Passenger Location Cards are collected from boxes every day by the Medical Services of our airport.